Website Administration Data Recording Form

A Website Administration Data Recording Form is a valuable tool for Web Managers. It is a written record of all the important information you can refer to when working with your website.

Very few people I know can remember all of the account links, usernames and passwords for all of the things you work with in managing a website.

It is also a must have in organizations where there may be a change in who is the web manager from time to time. Having all of this information recorded can save valuable time in any personnel transitions.

Here is a link to a PDF document that you can print out and then write in the information on a hard copy you can keep in a secure location – click to view/download. You have our permission to download and make as many copies as you need – you may save a copy of the blank form on your local computer’s hard drive for future reprints.

Yes, it may take you a bit of time to track down all of the information to keep on this form, but just think of how much time you will save versus if you had to track it down every time you needed this data.

You should also make it a practice to update the form when you make changes or have added new items that should be on this form.

Some people will also setup a spreadsheet saved on their local computer’s hard drive. This is okay as long as you can ensure you will not get hacked. Under no circumstances you should save a copy of this information on your website or any on-line storage account – a well versed hacker could get access to it and it’s like you just gave away the keys to the kingdom.

You can also use the online form below to send this information to us via email.


This information will be used to migrate your website from your current website hosting service provider to our service provider. Additionally, this is information you should keep for yourself as your website's site administrator and pass it along to your successor should you step down as your site's administrator.

The following information is required in order for the migration of your website from your existing service provider to the Parnassus Creative Website Hosting Cooperative and/or Kennon Design website services. Additionally, if there are any Third Party Services, access information for these may be required to ensure all features will be fully functional on the new service provider.

Note: While your submission to our website is transmitted to us via a secure encrypted connection, a copy being sent to you might not be sent via a secure encrypted server depending upon your email service provider.

Your Name (required)

1. Current Domain Name Registration Service Provider:

a. Provider name:

b. Hyperlink to Account Login:

c. Username:

2. Current Hosting Service Provider:

a. Provider name:

b. Hyperlink to Account Login:

c. Username:

3. Current Site Template/Theme Designer:

a. Provider name:

b. Hyperlink to Account Login:

c. Username:

4. Current FTP (File Transfer Protocol) to site files:

a. Hyperlink to Account Login:

b. Username:

5. Current CMS (Content Management System – Word Press or Joomla!) Site Administrator Login:

a. Hyperlink to Account Login:

b. Username:

c. Password:

6. Current MySQL Database (Content Management System – Word Press or Joomla!) Administrator Login:

a. Provider name:

b. Hyperlink to Account Login:

c. DB Host:

Third Party Services:

1. Current Facebook Account:

a. Account Link:

b. Username:

c. Password:

2. Current Twitter Account:

a. Account Link:

b. Username:

c. Password:

3. Current Google or Google+ Account:

a. Account Link::

b. Username:

c. Password:


7. Current Cloud or other OnLine Data Storage Accounts:

Includes accounts such as YouTube, Vimeo, Google Docs, Amazon, Instagram, etc.

Account 1:

a. Provider name:

b. Hyperlink to Account Login:

c. Username:

d. Password:

Account 2:

a. Provider name:

b. Hyperlink to Account Login:

c. Username:

d. Password:


8. Current Other Third Party Services not listed above:

Account 1:

a. Provider name:

b. Hyperlink to Account Login:

c. Username:

d. Password:

Account 2:

a. Provider name:

b. Hyperlink to Account Login:

c. Username:

d. Password:


9. Email accounts associated with your website:

These are for email accounts not on your Hosting Service Provider's servers, such as Gmail, Hotmail, Yahoo, AOL, etc.

Account 1:

a. Provider name:

b. Hyperlink to Account Login:

c. Email address:

d. Forwards to email:

e. Username:

f. Password:

Account 2:

a. Provider name:

b. Hyperlink to Account Login:

c. Email address:

d. Forwards to email:

e. Username:

f. Password:

Account 3:

a. Provider name:

b. Hyperlink to Account Login:

c. Email address:

d. Forwards to email:

e. Username:

f. Password:

Account 4:

a. Provider name:

b. Hyperlink to Account Login:

c. Email address:

d. Forwards to email:

e. Username:

f. Password:


Any additional information not listed above:

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